Ledbury RFC, Ross Road
Ledbury, HR8 2LP
  01531 631 788

Junior Policy & Procedures


To organise, supervise and promote the playing of rugby at youth level (ages 6 to 18) within Ledbury Rugby Football Club.

To create and maintain a friendly and positive atmosphere on and off the field, in an environment within which players of all abilities can play rugby and play an active part in the future development of the club.


Youth Chairman

Representative from: Junior section
Mini Midi section
Tag section
Youth Secretary

Youth Treasurer

Club Fixtures Secretary

Youth Rugby Coaches Co-ordinator

Playing Development Lead

Youth Safeguarding Officer
First Aid Representative
CRB Representative

Youth Membership Secretary


Formal meetings are held at key stages throughout the season and immediately before and after the season.
Other meetings are called by the Youth Chairman or by two or more members of the committee, when necessary. In addition meetings of Coaches and Managers will be held before and after the season. Two further meetings will be held during the season.



All players must be registered members of LRFC and the RFU and have paid their subscription.

Age groups U13’s and upwards can play matches in September but they must be in a controlled environment as most of the those taking part will not have had any contact or contact training until the 1st Sunday in September. All those playing and being played against must be registered with the RFU or not they cannot play. The team management must assess whether this will affect those taking part/ not taking part. Players should not be age group pre-egistered from the previous year. Those organising a match should also take into account:
1. Preparation – are the players ready for a match?
2. Ground conditions – end of summer hard surfaces.
3. Are the match opponents wanting to be competitive or learn from a development / training session? Inter club matches are better put off until October. Also, all referees must be qualified and experienced.
4. Pre-season Training is not permitted – Summer Leisure rugby activity must be limited to Touch/ Tag only – No exception will be permitted. RFU/ Sport England/ CoachUK state: Summer training:- it is recommended by RFU Coaching Dept. and CoachUK that players should have a rest from their chosen sport in the closed season and learn other sports. There is evidence that by doing so players return with enhanced skills acquired from these other sports and a refreshed enthusiasm for rugby.
Note: These are RFU Regulations and the RFU insurance cover is provided on the basis of compliance with these RFU Regulations. Non compliance would be a breach of the Clubs RFU insurance cover. Similarly non compliance with RFU Guidelines and Policy could be regarded by the insurance company and the Courts as negligence.

RFU Regulations
• RFU Regulation 15.1.1 “A player’s age grade is determined by their age at midnight on 31st August at the beginning of each Season and that age grade applies for the whole season.”
• Therefore an Under 8 cannot be involved in contact training or playing until they become U9 at 1st September. This also applies during the summer months so they cannot practice tackling etc. as this a prohibited activity for U7s & U8s. Similarly practicing active scrums in the summer by a season rising U10s who are still technically Under U9s is prohibited until they are U10 on 1st September.
• There appears to be some confusion on which Regulation re the Season and games therein applies to which Age group.
o RFU Regulation 11.6 “In Mini-Midi Rugby (U7 – U12) Fixtures and Festivals may only take place from Sunday 30 September 2012 and until Monday 6 May 2013 inclusive.”
o RFU Regulation 11.3 “Players in the Under 13 – U18 Age Grades may only play in contact matches from Saturday 25 August 2012 until Monday 6 May 2013 inclusive.” So your Under 13s to U18s can play matches in September but not your Minis and Midis.
• The Youth Structured Season is RFU Policy and sets out dates for in particular Representative rugby and National Youth Competitions designed “to go some way to preventing overplaying and over training of the most able, whilst providing meaningful coaching and fixtures for those who will progress no further than the club and school level”. Sanctions have been applied by the RFU for non compliance.
We ask that all who coach and administer the game of Rugby use common sense in their approach and bear in mind the welfare of those they are charged with looking after.
Insurance and the implications of being sued should uppermost in your mind!


1. Tuesdays and Thursday nights are when the Seniors and Colts train.

2. On Monday nights the club is closed.

3. Wednesday nights are available for training subject to agreement with the Junior Chairman and the Club Director responsible for Rugby.

4. All age group midweek training to be subject to the new RFU protocols on Youth training.

5. Cancellation of midweek training due to pitch and/or weather conditions will be by the Club Director responsible for Rugby and the Junior Chairman.

6. Age groups should have a qualified first aider present.


1. Training and fixtures for Sundays will be decided by the Fixtures Secretary and in accordance with the new RFU protocols on youth matches and training.

2. Fixtures Secretary and Junior Chairman agree Sunday matches/training on a Thursday evening. Facilities are informed of number of plated meals and hotdogs by Friday morning. Junior Chairman will confirm if we require the additional car parking across the road.

3. A pitch allocation will be e-mailed to managers and coaches during Friday together with any other relevant information.

4. Pitch 1 is reserved for the 1st XV and Colts. N. Mids Cup/Plate matches may be played on it subject to condition.

5. Age groups to have a qualified first aider present on Sundays whether matches or training.


a) If all matches are cancelled due to weather, facilities will be notified by the Junior Chairman as will Coaches/Managers.

b) If a specific age group match is cancelled then it is the responsibility of the age group manager to contact the Youth Chairman and facilities. This must not be later than 5pm on Saturday evening so that food orders can be amended.


If training is cancelled due to the weather and pitch conditions, the Junior Chairman will inform Coaches/Managers by text message or email this will normally be by 6pm on the Saturday before. The Website will also be updated.


1. All events must be agreed by the Youth Committee first.
Facilities cannot be booked until this is done and will include risk and safeguarding assessments, and whether additional insurance is necessary.

2. Providing (1) has been complied with facilities can then be booked with the Facilities Manager. If pitches are required then this should be confirmed with the Junior Chairman.

3. If the age group is maintaining a tour bank account it should not contain the initials LRFC, otherwise it is a club account which will need to be accounted for by the club and maintained by the club. H. M. Revenue and Customs will fine £1,000 for each account not included within the club’s accounts.


All Coaches should have at least a Level 1 qualification. Those doing tag rugby should have the appropriate tag qualification.

The Coaching Co-ordinator will book courses on application from the age group Head Coach following discussion with the Youth Chairman.


Coaching Ethos & Guidelines Appendix 1

Coach Manager Procedures Appendix 2

Anti Bullying Policy Appendix 3

Safeguarding Policy Appendix 4

Codes of conduct:
 Coaches and Officials Appendix 5
 Parents/Carers Appendix 6
 Players Appendix 7


Coaching Ethos
Ledbury RFC Juniors

Coaching at Ledbury RFC

Welcome to the coaching team at Ledbury RFC, one of South Herefordshire’s leading Rugby Union clubs.

This document is designed to give assistance in your coaching to enable you and your coaching team to progress and get the very best from your time coaching, and ultimately, from your squad and to ensure compliance in everything you do.
A Club Ethos

The vision that we share at Ledbury is for a united club committed to the development of all players to ensure retention and recruitment at all ages. As coaches we have a major role to play in delivering this vision.

The RFU core values of teamwork, discipline, respect, sportsmanship and enjoyment are recognised. In addition to these, as a club we are focused on:

• valuing all contributions
• welcoming all
• club unity
• respecting each other and property
• showing loyalty to the Club

Ledbury is a family sports club with a commitment to the community it serves to provide a family friendly inclusive club where rugby players can be developed in an enjoyable and safe environment.

Coaching….A Commitment

As a club volunteer coach, you will very likely have joined the club at some point in the Mini ranks either as a parent or grandparent, or other relative of a child who is playing the game. Children bring a whole host of very welcome relatives when they join the club and many of those new faces go on to become volunteers within the club in many different capacities.

But the one area that generally has the greatest pull is that of a Volunteer Coach. This is almost always a parent helper who catches the “Bug” and a desire to coach, initially in a casual manner and then becomes increasingly more involved. And that is exactly how Ledbury and every other Rugby club in the country grows and survives. It relies on the annual influx of eager volunteers to continue operating.

But coaching is a commitment of a huge magnitude. As you become increasingly involved in
coaching, the allocation of time and resources increases exponentially. There is never enough time in a session, the day or the week let alone the season.

Before committing to coaching, every volunteer coach should ensure they realise what a major commitment this is. Far from being a commitment to their own offspring in isolation, it is a commitment to around 10 to 40 children of all abilities. Your job as a volunteer coach is to service every one of these children in your group on an equal and fair platform.

Our advice would be this, if you cannot genuinely commit adequate time and resource to do this job well and to the club’s expected standards, or you are not prepared to perform your coaching duties as the Club would expect you to in a fair and ethical fashion, don’t make the commitment in the first place. You will let down a huge amount of young players who will become reliant on you week in and week out.

Coaching Expectations

As a Club, we expect all youth members who are involved in Mini/Junior rugby playing, to be included in every facet of play and social activity. Elitism is not part of the clubs ethos and it should not be part of any age groups playing philosophy either.

Every player, coach and parent wants one thing from the sport being played, and that is to enjoy what they are doing. This is supposed to be fun…for everyone involved. The second thing is that all participants want is to achieve progress in Rugby and be part of a successful/ winning team.

As a volunteer coach in particular, your capacity to balance “Enjoyment” with “Winning” is a very difficult task indeed. As a coach you will find that required balance, but only if you adopt a policy of full inclusion for all your players, no matter how good or bad they are or seem to be. Remember, todays run of the mill Winger, is tomorrows star Fly Half and nobody knows where the next England Player is coming from, especially at such a young age!

At Ledbury we insist that our coaches adhere to the RFU coaches guidelines, which provide a framework for best practice in the sport. The guidelines are reproduced below

Rugby Union coaches shall:

1. Recognise the importance of enjoyment when delivering their coaching and that the best learning is achieved when players are engaged in active participation.
2. Adopt a player centred approach to their coaching.
3. Be a positive role model.
4. Encourage players to take responsibility for their own behaviour at all times but especially when in the rugby environment.
5. Clarify expectations for players, playing and administration staff, parents and spectators alike.
6. Develop an awareness of nutrition as part of a more extensive life style management.
7. Keep winning and losing in perspective – encourage players to win with modesty and lose with dignity.
8. Respect referees, publicly support the decisions they make and ensure your players do the same.
9. Promote “Fair Play”
10. Insist players respect opponents and team mates alike.
11. Provide positive verbal feedback in a constructive and encouraging manner to each of your players, both during and after coaching sessions and games.
12. Adapt coaching practise to match the players ages and abilities, as well as their physical and mental development.
13. Ensure all players are coached in a safe environment, with adequate first aid readily to hand.
14. Avoid the overplaying of players.
15. Advise players not to train or play when injured.
16. Praise effort and encourage good behaviour and good performance.
17. Recognise that players shouldn’t be exposed to extremes of heat, cold, or unacceptable risk of injury.
18. Be transparent, trustworthy, fair.
19. Be appropriately qualified and, through appropriate CPD, demonstrate a current knowledge of coaching practice, playing skills and Laws of the game.
20. Strictly maintain a clear boundary between friendship and intimacy with players and not conduct inappropriate relationships with players.
21. Not allow an intimate personal relationship to develop with any player under the age of 18 (who is coached or supervised by them either directly or indirectly). Such players may be vulnerable and an intimate personal relationship between a coach and such a player is never likely to be appropriate. It is strongly recommended that coaches do not allow intimate personal relationships to develop with players (coached or supervised by them) even if they are over the age of 18.
22. Comply with all Regulations of the RFU.
23. Abide by the policies and procedures of the RFU including “Safeguarding and Welfare of Young People and Vulnerable Adults.”
24. Seek further guidance for age specific law variations if coaching Mini, Junior or Youth teams.
25. Make it their responsibility and take actions to develop themselves as coaches

Game time / Winning ethos
It is the responsibility of the head coach of each age group to ensure that all players participate in friendly / match games and all players are given equal opportunities. The only exception promoted by the Club is for Cup matches and tournaments, where each age group should represent Ledbury RFC to their best ability. This may unfortunately result in not all players / squad members being selected or receiving equal game time. It is therefore crucial that the coaches clearly communicate this to all parents prior to the matches and parents / players fully understand the selection criteria, including how the team will be selected in a squad formation.
It is the responsibility of the Head Coach in each age group to provide training for all those players that are not involved in Cup matches / tournaments to ensure that all players are not left out.

Coaching Pathway

The RFU is adamant about raising the standard of rugby coaching within clubs to encourage the growth of grass roots rugby throughout England. To enhance this process, they provide a “logical” pathway for emerging coaches to follow.

Regardless of a coaching volunteers playing experience, coaching is a completely different animal indeed. Children are not small adults and should not be treated as such! Communication and coaching styles are quite different. There is a coaching philosophy and structure that has evolved over a considerable period of time and is a tried and trusted mechanism devised to enhance the development of coaches in improving their coaching abilities across all age groups.

There is no “defined or compulsory” coaching program that compels a coach to undertake specific coaching certification at set periods of their coaching career. But as a Club, Ledbury is in alignment with the RFU’s own coaching standards philosophy and supports the introduction of a club specific coaching program to improve the coaching delivery throughout the club.

Ledbury is currently developing as a Club. It is targeting continual improvement with the introduction in the Mini and Youth Seal of Approval accreditation programme as a method of examining, maintaining and improving the provision of rugby in the mini and youth section of a rugby club. Building upon current good practice, the accreditation aims to recognise the effort and achievement of those clubs that reach, maintain and improve on the required standard of a club committed to the provision of quality rugby union experiences for young players.

As a result, Ledbury RFC has in place a core Coaching Pathway of its own that every coach should seek to undertake as they develop. Ostensibly this pathway follows this core guideline structure:

Age Group Age Group Course Qualification
Under 6, 7, 8
Parents / New Coaches / Teachers of Tag-Rugby
Tag-Rugby, Rugby Ready
Head Coach – Mini’s
Rugby Ready , Level 1
Under 9 – 12 Coach
Rugby Ready , Level 1,Beyond Level 1, CPD
Head Coach
Level 2
Under 13 – 16 Coach
Rugby Ready , Level 1,Beyond Level 1, CPD
Head Coach
Level 2, Beyond Level 2, CPD
Under 17 & Colts Coach
Level 2, Beyond Level 2, CPD
Head Coach
Level 2, Beyond Level 2, CPD

Note – It is important that all coaches attend as many CPD courses as possible to develop their technical skills.

By the time a coach evolves into an upper junior coach and potentially into the ranks of senior coaching, he or she should have undertaken an appropriate level of learning and self improvement that enables him or her to undertake coaching at any level across the continuum, U19 or within the senior game.

We would strongly encourage all those who are serious about their coaching to undertake a formal coaching qualification, as our Club goal is to have a minimum number of qualified coaches per age group. The Club is able to support financially candidates with RFU award courses. This will then help us to achieve our ambition of developing players, as better coaches lead to better players.

In addition, the club will liaise with professional bodies to develop additional specialist training sessions to cover the more technical skills of the game (CPD’s) throughout the season that are non award courses based around core skills and disciplines such as The Scrum, Introducing Contact etc. Details of all these courses can be found on the RFU website.


Critical to the game of rugby is discipline. This is NOT football and respect for officials is paramount and Ledbury RFC will not tolerate any disrespect of officials from either players or parents at any time, no matter how poor the officiating may have been. There are pathways to follow in the event of lodging complaints and these should be adhered to. The philosophy is always the same “The referee is always right, even when he/she is wrong”.

The most appropriate way of appreciating the massive pressures that referees find themselves under even at Mini level, is to do it yourself! Officials are very hard to come by at the best of times and every age group should have at least one qualified referee, ideally one per team, from their ranks in order that they can officiate at their own fixtures and festivals. You will be required to provide an official at ALL Mini festivals, regardless, from Under 7 to Under 12 anyway.

Refereeing games also provides a coach with a different perspective on the game rather than always from the sidelines and this is a very useful tool indeed in helping to develop your squad’s abilities.

Again, the RFU provides a whole host of courses to qualify and keep officials up to date with the Laws of the Game. These Laws are always changing as with the recent adoption for the 2009 – 10 season several of the ELV’s (Experimental Law Variations) which have a direct impact on an official’s ability to manage the game. Keeping up to date is critical and there is a logical pathway for officials as well.

Welfare, Membership & Compliance

Finally we come to perhaps the most important aspect of coaching, that of Child Welfare. As a coach or volunteer working with young people, it is a mandatory requirement of the club that you undertake to complete a CRB Form and obtain an authorised CRB number.

It is very simple, if you do not possess a valid CRB number, you cannot coach young players at this or any other club. An alternative CRB from another sporting body or job such as a teacher is not adequate and it must be an RFU approved CRB application through the Club.

This service is free to all volunteers and is paid for by the RFU. Certificates are valid for 3 years and you will be informed when you will be required to re-apply for your certificate. A CRB application needs to be authorised by the Club Welfare Officer or a designated CRB approved Club member.

In addition, every club volunteer must be a fully paid up individual member of the club in their own right. This is a mandatory requirement again enforced by the club whose insurance will not cover you as a volunteer if you are not a member of the club. You should be aware of the financial implications of working with young people in the event of an injury or worse if the volunteer is not covered and was deemed to be negligent. The implications could run into millions of pounds, so don’t risk it. The club covers all its volunteer members for any potential suits and legal backing if and when required but only if they have paid their individual/family membership.

First Aid is also an essential aspect of the game. Ledbury RFC has taken the decision not to employ St John’s Ambulance, but will self manage the First Aid within the club. Each age group will have a qualified First Aider; a suitable course will be organized by the Club. It is equally necessary that every age group look to identify some appropriately qualified parent helpers to assist with first aid.

Luckily due largely to quality coaching and training, injuries are rare and mainly bumps, bruises and the occasional ego, but nevertheless, the welfare of a child in distress is critical and should never be disregarded. It is the responsibility of the head coach of each age group to manage all injuries to ensure due care is taken and all incidents are managed to efficiently.

The welfare of the child is of paramount importance and to that end, part of any coach volunteer’s coaching certification, will include a Child Welfare component. Again, whilst logic will almost always apply, being aware of how you can avoid placing yourself in any situation with a child that could be misconstrued is very useful indeed.


So this document is now complete with a basic introduction to what’s required and expected of you as a volunteer coach of your age group. There probably seems a lot to take on board but most of it will fall into place as you move along and will rarely become a problem.

If you are a new face with a new age group (probably Under 6/7s and in your first season at the club), you will receive a visit on a training day quite soon after the season first starts, from one of the Club’s Senior Coaches. Their job will be to assist you as a coach in your coaching objectives and he is available to contact at any time to assist with sessions, training objectives, problem management and resolution or simply to have a beer with and bounce ideas off.

As a volunteer coach you are undertaking your duties in line with the club ethos and as such are agreeing to comply with the expectations that the Club sets. Ledbury does not expect every team at every age group to win every event and every match but the Club does expect a standard of coaching to be maintained in line with its ethos and philosophy.

Key Coaching Contacts
Coach Coordinator Iain Hunter
Junior Lead Coach Bruce Allcock

Junior membership coordinator Charlotte Allcock


Good luck with your coaching and your season and we look forward to many years of success as your children become young men and women and seek selection to the Ledbury 1st XV. Believe us when we say it won’t be long at all!!

Important – If you or any parents have any further questions / queries then contact one of the junior committee.

Good luck

For and on behalf of.
Ledbury Junior RFC

For the oncoming season the following procedures will be in place to ensure the efficient and effective running of the youth section. These procedures will assist the communication lines that are required between the Coaches, Managers and Youth Chairman in order to having everyone working together and within the sections parameters.

• Great efforts have been made to ensure a structured and competitive fixture list has been put in place for each age group in accordance with the continuum. Please note that no age group should be playing more than four fixtures consecutively with age grades under 11 playing no more than three games on the bounce.

• Please use training space wisely and don’t concentrate on repetitive training in the same spot.

• Please operate within the 2012/13 continuum (mini/midi rugby/junior) (Obtainable from RFU.com).

• IRB variations (youth rugby) will be issued at the start of the season, please operate within these rules. (Obtainable from RFU.com).

• Any fixture changes or cancellations must be reported to the Junior Chairman and Fixtures Secretary (Trevor Humphrey).

• Pitch allocations for all age groups and referee allocations for U13’s and above will be sent out by email on a Friday. It is the Manager’s responsibility to contact the referee especially where N. Mids / Glos allocate for cup or league matches.

• Managers and coaches liaise with Chairman about proposed tours and progress being made towards them.

• Any child safeguarding issues must be reported to the Safeguarding Officer and Junior Chairman, please do not deal with it on your own.

• Any information regarding opportunities for Coach Education within the Club or RFU courses will be filtered through via the Junior Chairman or Steve John.

• Any other form of funding, sponsorship, fundraising or financial related matters must be cleared with the Junior Chairman and Treasurer prior to any action taking place.

• Collect and badger players towards paying memberships and completion of registration forms on registration day and thereafter.

• Be around on Sundays with their respective age group.

• Record player attendances and absences at training.

• Check and liaise with Fixture Secretary.

• Be part of the selection group.

• Communicate with players re. games, training and related matters and liaise with coaches to ensure they have kit and equipment required.

• Make sure that kit is organised for games.

• Arrange transport if required for away matches.

• Liaise with allocated referee prior to match day.

• Conduct themselves in a friendly and approachable manner and set good examples to parents and players.

• Any child safeguarding issues report to Junior Chairman and Child Safeguarding Officer, do not try and deal with it on your own.

• Co-ordinating tour funding and record payments (gather a subgroup).

• Liaise with Junior Chairman about all matters concerning junior rugby at Ledbury RFU and assist where and when possible towards the smooth running of the youth section.



• Bullying of any kind is not permitted within the Club providing playing opportunities for children and young people.

• The RFU/RFUW is a ‘telling’ culture and anyone who knows that bullying is happening is expected to tell their Club Welfare Officer or CB Welfare Manager.

• Bullying will be taken seriously, responded to promptly, and procedures followed to deal with the situation.

• It is the responsibility of every adult working in rugby union whether professional or volunteer, to ensure that all young people can enjoy the sport in a safe enjoyable environment.


Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim.

•Emotional – excluding (emotionally and physically), tormenting (e.g. hiding rugby kit, threatening gestures including sending threatening text messages).
• Physical – pushing, kicking, hitting, punching or any use of violence.
• Racist – racial taunts, graffiti, gestures.
• Sexual – unwanted physical contact or sexually abusive comments.
• Homophobic – because of, or focusing on the issue of sexuality.
• Verbal – name-calling, sarcasm, spreading rumours, teasing.


• All Club members, coaches, volunteers and parents should have an understanding of what bullying is.

• All Club members, coaches and volunteers should know what the RFU/RFUW/Club/Constituent Body policy is on bullying, and follow it when bullying is reported.

• All players and parents should know what the RFU/RFUW/Club/Constituent Body policy is on bullying, and what they should do if bullying arises.

• Players and parents should be assured that they will be supported when bullying is reported

• Bullying will not be tolerated.


A child may indicate by signs or behaviour that he or she is being bullied.

Children and Young People have described bullying as:
• being called names.
• being teased.
• being hit, pushed, pulled, pinched, or kicked.
• having their bag, mobile or other possessions taken.
• receiving abusive text messages.
• being forced to hand over money.
• being forced to do things they do not want to do.
• being ignored or left out.
• being attacked because of religion, gender, sexuality, disability, appearance or ethnic or racial origin.


A child:
• doesn’t want to attend training or club activities.
• changes their usual routine.
• begins being disruptive during sessions .
• becomes withdrawn anxious or lacking in confidence.
• has possessions going missing.
• becomes aggressive, disruptive or unreasonable.
• starts stammering.
• has unexplained cuts or bruises.
• is bullying other
• stops eating.
• is frightened to what’s wrong.

These signs and behaviours may not constitute bullying and may be symptoms of other problems.

Club/Constituent members, coaches and volunteers need to be aware of
these possible signs and report any concerns to the Club Welfare Officer or CB Welfare Manager.


1. Report bullying incidents to the Club Welfare Officer (or CB Manager),
record (using the RFU Incident Record Form). If the incident is an adult bullying a young person, the Club Welfare Officer (or CB Manager) will report the incident to the RFU Child Protection Officer.

If the incident is a young person bullying a young person, the club will manage this, and can access advice and support from the Club Welfare Officer, CB Welfare Manager or RFU Child Protection Officer at any stage of the process.

2. Parents may be informed and asked to come in to a meeting to discuss the problem.

3. If necessary and appropriate, police will be consulted.

4. If mediation fails and the bullying is seen to continue the Club/CB/RFU can initiate disciplinary action under the relevant constitution.


•Raise Awareness

Raise awareness with all members and players within the club:
-Put posters on the notice board
-Ensure all young players know they can talk to someone if they are worried
-Ensure that parents have a copy of the policy
-Adopt the policy within the club constitution
-Ensure that the Code of Conduct clearly states that behaviour which constitutes bullying will not be accepted
-Ensure all coaches, staff and volunteers have signed up the code of conduct
-Ensure the policy is given to members and players.

• Set up a working party to support the ongoing development and implementation of the policy.

•Identify any training needs within the club and contact the RFU to find out about workshops and opportunities for support.

1. Roles and responsibilities
1.1 In order that the Club Child Protection policy is implemented effectively there has to be recognition that RFU/W, Constituent Bodies, member Clubs and schools must work together, each with a role to ensure that young people enjoy rugby union in a safe environment. The Policy and Procedures for the Welfare of Young People in the Sport of Rugby Union is to be applied to all young players who are under 18. Within RFU Regulations a male player is permitted to play in the adult game when he reaches his 17th birthday. In these circumstances, paragraph 2.1(f) below cannot practically be applied. However, those responsible for the management of adult teams which include 17 year olds must at all times be mindful of their safety and wellbeing.
1.2 Coaches/Managers
In the interest of maintaining child welfare it is important to adhere to the following rules when applicable:
a) All rugby coaches/Managers must respect the rights dignity and worth of every young person with whom they work with and treat them equally within the context of rugby union.
b) All rugby coaches/Managers must place the physical and emotional wellbeing of all young players above all other considerations, including the development of performance.
c) The relationship that a rugby coach/manager develops with the players with whom they work must be based on mutual trust and respect.
d) All rugby coaches/Managers must ensure that all activities undertaken are appropriate to the age, maturity, experience and ability of the young players.
e) All rugby coaches must encourage young players to accept responsibility for their own behaviour and performance.
2. Prohibited practices
2.1 Coaches, managers or volunteers including all professional staff must never:
a) Take young people to their own home or any other place where they will be alone with them;
b) Spend any amount of time alone with young people away from others;
c) Take young people alone on car journeys, however short;

d) If it should arise that such situations are unavoidable they should only take place with the full knowledge and consent of someone in charge in the Club/governing body and/or a person with parental responsibility for the young person. In exceptional circumstances where a coach, manager or volunteer cannot obtain the consent of the someone in charge in the Club/governing body and/or person with parental responsibility for the young person then if it is in the welfare interest of the young person, paragraphs 2.1(a) and 2.1(c) do not have to be followed. If this occurs the adult must record the occurrence with the Club/governing body welfare officer;
e) Engage in rough, physical games, sexually provocative games or horseplay with children/young people;
f) Take part as a player in any dynamic contact games or training sessions with young people. If there is a need for an adult to facilitate learning within a coaching session through the use of coaching aids e.g. contact pads, this should be done with the utmost care and with due regard to the safety of the young players;
g) Share a room with a young person unless the individual is the parent/guardian of that young person;
h) Engage in any form of inappropriate sexual contact and/or behaviour;
i) Allow any form of inappropriate touching;
j) Make sexually suggestive remarks to a young person even in fun;
k) Use inappropriate language or allow young people to use inappropriate language unchallenged;
l) Allow allegations by a young person to go unchallenged, unrecorded or not acted upon;
m) Do things of a personal nature for a young person that they can do for themselves unless you have been requested to do so by the parents/carer (please note that it is recognised that some young people will always need help with things such as lace tying, adjustment of Tag belts, fitting head guards and it is also recognised that this does not preclude anyone attending to an injured/ill young person or rendering first aid);
n) Depart the rugby Club or agreed rendezvous point until the safe dispersal of all young people is complete;
o) Cause an individual to lose self esteem by embarrassing, humiliating or undermining the individual;
p) Treat some young people more favourable than others; or
q) Agree to meet a young person on their own on a one to one basis.

3. Positions of trust
3.1 All adults who work with young people are in a position of trust which has been invested in them by the parents, the sport and the young person. This relationship can be described as one in which the adult is in a position of power and influence by virtue of their position. Sexual intercourse or touching by an adult with a child under the age of 16 years is unlawful, even where there is apparent consent from the child. A consensual sexual relationship between an adult in a position of trust within the rugby setting and a child over 16 years of age is contrary to the Policy and Procedures for the Welfare of Young People in the Sport of Rugby Union.
3.2 Adults must not encourage a physical or emotionally dependant relationship to develop between the person in a position of trust and the young person in their care.
3.3 All those within the organisation have a duty to raise concerns about the behaviour of coaches, officials, volunteers, administrators and professional staff which may be harmful to the children, young people in their care, without prejudice to their own position.
4. CRB disclosure
4.1 All adults who have ‘regular supervisory contact with young people’ must undertake CRB disclosure within eight weeks of their appointment to a position which involves regular supervisory contact with young people. These adults will include:
• Professional staff.
• All coaches/assistant coaches.
• Heads of Mini/Midi Rugby sections.
• Heads of Youth Ruby sections.
• Team Managers.
• All Referees who regularly officiate mini/midi and youth games.
• Welfare Officers.
• Physiotherapists.
• Club administrators.

4.2 CRB disclosures must be conducted through the RFU Child Protection Department who have jurisdiction to deal with any matter arising from any such disclosure.
5. Appointments
Safeguarding Officer: Kevin Law-Eadie (Ag Group U15)
Deputy Safeguarding Officer: Roger Bateson (Age Group U15) (responsible for CRB’s)
Disciplinary Panel: Junior Chairman
Safeguarding Officer
Coaches’ Co-ordinator
Appendix 5
Codes of Conduct will ensure that all children and young people and the individuals who work with them will enjoy the game in a safe environment. When working with young people coaches and officials must adopt the following guidance:
1. They must always be publicly open when working with young people. They must avoid situations where the adult and an individual child are alone and/or unobserved, e.g. individual skill session after a team training session. They must work in pairs and never alone with a group or individual.
2. Rugby is a physical game. Situations will occur when, in order to teach or coach certain techniques, it is necessary to make contact with the player. However the following must apply: -Parents and young players must be made aware of situations in which this may happen when they join the club. -Physical handling must only be used for safety reasons or where there is no other way of coaching the technique and always with the permission of the child/young person and their parent/carer.
3. Any contact or touching which is inappropriate (not directly related to the coaching context) or is aggressive is poor practice and is unacceptable.
4. If groups are to be supervised in changing rooms, always ensure that individuals work in pairs, and that gender is appropriate. Children/young people must not change at the same time or in the same place as adults.
5. Where mixed teams compete away from home they must always be accompanied by at least one male and one female adult.
6. Volunteers and professionals must respect the rights, dignity and worth of all and treat everyone with equality.
7. Coaches must place the well being and safety of the player above the development of performance. This means that coaches must adhere to the following guidelines: – Avoid overplaying of players (particularly talented players). All players need and deserve equal opportunity to play and to rest. – Remember that children/young people play for fun and enjoyment and that winning is only a part of it. – Motivate youngsters through positive feedback and constructive criticism. -Ensure that contact skills are taught in a safe, secure manner paying due regard to the physical development of young players. – Never allow young players to train/play when injured. If unsure, err on the side of caution. – Ensure equipment and facilities are safe and appropriate to the age and ability of the players.
8. At least one coach per age group must hold a current RFU coaching award or a recognised award. All other coaches should hold a current RFU coaching award or be working towards one.

9. Coaches must keep up to date with knowledge and technical skills and should be aware of their own limitations. Coaches must only work within the limitations of their knowledge and qualifications.
10. Coaches must ensure that the activities which they direct or advocate are appropriate to the age, maturity and ability of the players.
11. Coaches, managers, volunteers and parents must always promote the positive aspects of their sport (e.g. fair play), and never condone law violations or use of prohibited substances.
12 Coaches and team managers must consistently display high standards of personal behaviour and appearance.
13. Coaches, volunteers and parents must never overtly criticise players or use language or actions which may cause the player to lose self esteem or confidence.
14. Young people must not be allowed to drink alcohol or encouraged to drink alcohol if they are under the legal age to do so.

1. All rugby coaches must respect the rights, dignity and worth of every child and young person with whom they work and treat them equally.
2. All rugby coaches must place the physical and emotional wellbeing of all young players above all other considerations, including the development of performance.
3. The relationship that a rugby coach develops with the players with whom they work must be based on mutual trust and respect.
4. All rugby coaches must ensure that all activities undertaken are appropriate to the age, maturity, experience and ability of the players.
5. All rugby coaches will encourage young players to accept responsibility for their own behaviour and performance.
6. All rugby coaches should clarify with the young players (and their parents/carers) what is expected of them both on and off the rugby field and also what they are entitled to expect from the coach.
7. All rugby coaches should work in partnership with others within the game (officials, doctors, physiotherapists, sports scientists) to ensure the wellbeing, safety and enjoyment of all young players.
8. All rugby coaches must promote the positive aspects of the sport e.g. fair play. Violations of the Laws of the Game. Behaviour contrary to the spirit of the Laws of the Game or relevant regulations or the use of prohibited techniques or substances must never be condoned.

When refereeing young players, match officials must:
• Recognise the importance of fun and enjoyment when officiating young players.
• Provide verbal feedback in a positive way during games.
• Appreciate the needs of the players.
• Be a positive role model.
• Recognise that safety is paramount.
• Explain decisions – most young players are still learning.
• Never tolerate verbal abuse.

Officials will not:
• Change in the same area as young players.
• Shower with young players – agree a timetable with the coaches.
• Be alone with young players at any time – if a young player comes into the dressing room ensure another adult is present.
• Check studs without the coach being present.
• Administer first aid.
• Allow a young player to continue playing if there are doubts about their fitness.
• Tolerate bad language from young players.
• Engage in any inappropriate contact with young players.
• Give a lift to a player unless there are other young people or adults in the car and the parents are aware of the arrangement.
• Take a younger player to their own house.
• Overtly criticise young players or use language which may cause the player to lose confidence or self esteem.
• Make sexually explicit remarks to young players.

Officials must always:
Report, in writing, to the Club Safeguarding Officer or CB Safeguarding Manager and/or Society Secretary, behaviour by adults which you feel contravenes RFU/RFUW Child Protection Policy. This includes:
– Verbal bullying by coaches/parents/spectators.
– Physical abuse by coaches/parents/spectators.
– Inappropriate or aggressive contact by an adult to a young person.
– Verbal abuse directed at the official by young people or adults.

REMEMBER: The welfare of all young people is paramount.


Code of Conduct for Parents/Carers

All parents or carers must:

• Encourage your child to learn the rules and play within them.

• Discourage unfair play and arguing with officials.

• Help your child to recognise good performance, not just results.

• Never force your child to take part in sport.

• Set a good example by recognising fair play and applauding the good performances of all.

• Never punish or belittle a child for losing or making mistakes.

• Publicly accept officials’ judgements.

• Support your child’s involvement and help them to enjoy their sport.

• Use correct and proper language at all times.

Code of Conduct for Players
Players are encouraged to:
• Recognise and appreciate the efforts made by coaches, parents, match officials and administrators in providing the opportunity for you to play the game and enjoy the rugby environment.
• Understand the values of loyalty and commitment to adults and team mates.
• Recognise that every young player has a right to expect their involvement in rugby to be safe and free from all types of abuse.
• Understand that if an individual or group of young players feel they are not being treated in a manner that is acceptable, then you have a right to tell an adult either at the rugby club or outside of the game.
Players should:
• Play because you want to do so, not to please coaches or parents.
• Remember that skill development, fun and enjoyment are the most important parts of the game.
• Be attentive at all training and coaching sessions.
• Work equally hard for yourself and your team – both will then benefit.
• Recognise good play by all players on your team and by your opponents.
• Be a sportsman – win or lose.
• Play to the Laws of the Game and accept, without question, all referees’ decisions.
• Control your emotions. Verbal or physical abuse of team mates, opponents, or match officials is not acceptable.
• Treat all players, as you would like to be treated. Do not interfere with, bully or take advantage of any player.